Processing of (personal) data by the entity in charge of the online application process
Processing of (personal) data by the entity in charge of the online application process
General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
For the purpose of EU Regulation 2016/679 (“GDPR”), Salv Technologies OÜ (“Salv”, “us”, “we”, “our” as applicable), a private limited company based in Estonia, is the “data controller” of your personal data. Our registered office is Veerenni 24, 10135 Tallinn, Estonia, and our company registry code is 14518700.
Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number, and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Fundamentals and purposes of processing personal data
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
In particular, the following data is collected during this process: name (first and last names), e-mail address, phone number, LinkedIn profile (optional), the channel through which you found us.
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.
During the recruitment process, additional information can be collected from you and about you. For example interview notes, assignments, results of the background checks, etc.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Retention of your personal data
Your data will be stored for a period of 365 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions.
After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
With your prior consent, we may store your data for 365 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
Your data protection rights
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing:
Right to withdraw your consent: You have the right to withdraw any consent that you have given us at any time.
Right to access: You have the right to get access to the personal data we process about you and to get a copy of it. Depending on the case we may need to charge you a reasonable fee.
Right to rectification: You have the right to request that we correct any information we hold on you that you deem inaccurate, incorrect, or out of date. You also have the right to request us to complete information that you believe is incomplete.
Right to erasure: Under certain conditions you have the right to request us to erase your personal data.
Right to restriction of processing: Under certain conditions you have the right to request us to restrict the processing of your personal data.
Right to object to processing: Under certain conditions you have the right to object to the processing of your personal data.
Right to data portability: You have the right to request us to transfer your personal data to another organisation or to you in a structured, commonly used and machine-readable format.
Right not to be subject to a decision based solely on automated processing: We do not currently make automated decisions about any data subject, but you have the right not to be subject to a decision based solely on automated processing, including profiling, which produces effects on you.
If you decide to enforce any of your data protection rights, please contact us at privacy@salv.com. We have one month (which can be extended to two further months where necessary) to respond to you starting from the receipt of your request.
Changes to the privacy notice
Salv keeps this Privacy Notice under regular review and posts any updates on this page. This Privacy Notice was last updated on the date specified on the header of this page.
In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
How to contact us
If you have a question about our Privacy Notice, the data we hold on you, or you would like to exercise any of your rights, please do not hesitate to contact us:
Email us: privacy@salv.com
Write to us: Salv Technologies OÜ, Veerenni Street 24, Tallinn, 10135, Estonia
How to file a complaint
If you are not satisfied with our activities or feel that we have not addressed your questions or concerns adequately, you may make a complaint with the Estonian Data Protection Inspectorate.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio GmbH, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio GmbH processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is: Personio GmbH, Rundfunkplatz 4, 80335, München. Phone: +49 / 89 1250 1005. Commercial register entry number: HRB 213189. Registration Court: Amtsgericht München (Munich Local Court). Data Protection Officer contact: datenschutz@personio.de.
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is section 15 subsection 1 of the German Telemedia Act (TMG), as well as article 6 (1) f of the GDPR. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is section 15 subsection 1 of the German Telemedia Act (TMG), as well as article 6 (1) f) of the GDPR. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio GmbH as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio GmbH’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.